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Bring Your Own Device Grades 6-12

In 2013, HPA established an Educational Technology Committee to explore current best practices in schools with regard to how, when, and why students use devices to enhance their learning. Based on their extensive research, HPA has become a Bring Your Own Device (BYOD) school for grades 6-12.

To ensure a successful rollout of the BYOD program HPA adopted several platforms to support the move to a 1:1 device learning environment. Haiku (Power School) Learning, a learning management system (LMS). Allows our teacher to create courses accessible online for students to access through their BYO Device. Google Suite for Education allows students to create and collaborate with others. We have also taken other necessary action to ensure the BYOD Program is successful. Our teachers have been participating in professional development, we have expanded our digital bandwidth and improved our wireless infrastructure at both campuses to support student connectivity. We have also hired a full-time K-8 educational technologist to support our teachers and students in their implementation of technology within the learning environment.

Here is what you need to know to ensure your child is ready for BYOD this fall:

What is BYOD?

Bring Your Own Device (BYOD) requires students to bring their personal laptops or hybrid laptops from home and use them for education applications in the classroom.

What will my child need for BYOD?

As a part of the BOYD program at HPA your child will need a device that meets certain requirements. Basically they will need a Mac, Windows or Chromebook laptop or hybrid that has a functional wireless capability and a battery with at least 6 hours of advertised runtime.

Specific Device Requirements

Device

Apple Laptop

Windows Laptop or Hybrid

Chromebook or Hybrid

Operating System (minimum requirements)

OS X 10.9

(Mavericks)

Windows 8, or higher

Chrome OS 25

Wireless

5GHz 802.11g

5GHz 802.11g

5GHz 802.11g

Storage Capacity

64 GB

64 GB

16 GB

Minimum Battery Runtime

6 Hours

6 Hours

6 Hours

Examples

13” Macbook Pro, Macbook Air

Any laptop or hybrid that has a core i3 processor

HP 14-inch Chromebook

Approximate Costs (Can vary greatly depending on brand and technical specifications)

$999 and up +accessories

$400 and up +accessories

$200 and up +accessories

Form Factor

Laptop or Hybrid Laptop only. (Macbooks, Windows Laptops, Windows hybrids, Chromebooks and Chromebook hybrids)


*Note: Tablets (iPad, Android), smartphones (iPhone, Android or Windows Phone) and dedicated eReaders (Kindle, Nook, etc...) do not meet the minimum requirements.

Security Software

For laptops and hybrids that have Windows or Mac OS, Antivirus software is required such as Avast Antivirus

*If you began the BYOD in the 2016-17 school year and are currently using an iPad please contact your division’s administrator.

User Minimum Expectations

Before the first day of school, students should be able to use their device to get on their Internet browser and access the Haiku (Power School) Learning management system (LMS) or Google App Suite. They should also know how to take screenshots, photos, and videos on their device. The device should be fully charged at the beginning of each school day, and it is recommended, that the power cord be available if needed during the school day.

Software

Devices that meet the specific device requirements in the table below will function with HPA’s essential educational and communication software systems. In some cases, students will need to spend a small amount of money on software, though we recommend the use of free software/apps (Gmail, Google Drive, Haiku (Power School) LMS, etc.) and open-source software when possible.

Support

We strongly recommend that students purchase an extended warranty for their device at the time of purchase. Students can bring their device to the HPA Information Technology Department (IT) for initial diagnosis in the event of malfunction. If the problem can be easily fixed within 15 minutes, the IT staff will do so. If not, students will be provided with a loaner device for no longer than two weeks and the student/family are responsible for the repair or replacement of the device. If the student is a boarder, IT will get his or her computer repaired after receiving parental permission to do so. Just like textbooks, notebooks, and other tools for learning, the student owns and is ultimately responsible for the upkeep and usefulness of the device.

Additional Recommendations

Form Factor

Maximum Weight 2kg.

Laptop Hardware

Windows/Mac Solid State Drive Minimum RAM 8GB

Chromebook Minimum RAM 4GB, Chromebook that is Android App capable.

Backup

Apple/Windows Devices:Cloud or USB Backup Solution

Chromebook (none required)

Warranty

Accidental loss and damage insurance

Accessories

Headphones, computer case or skin


Is financial assistance available for my childʻs device?

New and current families receiving financial aid are eligible for a one-time tuition credit toward the purchase of a studentʻs device. Families will need to request the credit based on purchase. Credit amounts will range from $150 to $300 depending on the level of need. The cost of a Chromebook (an acceptable device under our criteria) and a protective case currently is less than $300.

If I have several children in the BYOD program, will all receive assistance if they are receiving financial aid?

Yes. Families with multiple children receiving financial aid are eligible for device assistance for all children.

How do I obtain financial assistance for my childʻs device?

Families receiving financial aid should send an e-mail with a copy of the device receipt attached to: financialaid@hpa.edu. In the e-mail please include the studentʻs name, the device purchased, and the cost of the purchased device. This information also can be mailed or faxed to the HPA Business Office (65-1692 Kohala Mountain Road; Kamuela, HI 96743; fax: 808-881-4071). A credit will be applied to your childʻs tuition balance.

Will HPA provide repair support for my childʻs device?

HPAʻs Information Technology (IT) team will provide assistance to students to ensure that they can connect to the schoolʻs network and run appropriate and necessary software.

IT will address issues that require minimal hardware “repair,” i.e., work that can be done in 15 minutes or less. When more extensive work is required, IT will provide students with information on where devices can be taken for repair. IT will assist boarding students in getting their devices to a service center for repair, if necessary.

Will my child need to register his/her device for security purposes?

Yes. Registration will occur automatically the first time your child logs in to the schoolʻs network.

Will my child be required to update/replace his/her device? If so, how often?

We anticipate the replacement schedule for your childʻs device to vary, possibly every three to four years.

Will all of my childʻs textbooks be electronic?

No. In the second year of the program, your child will continue to purchase textbooks through our official virtual bookstore, MBS Direct, or other online source.

If a class already is using an online textbook, this might be an option from MBS Direct.

For more information, please contact:

Upper School: Dana Petteys, Interim Dean of Academics (dpetteys@hpa.edu)

Middle School: Shannon Doak, K-8 Educational Technologist (sdoak1@hpa.edu)

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